We are currently seeking nominations for the PTO officer positions of president, vice-president, treasurer, and secretary for the 2017-2018 school year. Officers, Teacher Representatives, and Grade Level Reps make up the PTO Executive Board. The duties of the Executive Board include creating standing rules and policies, creating committees, preparing and submitting a budget to the membership, and preparing reports and recommendations to the membership. If you are interested in any of the positions, please contact PTO President Nichole Kane at firstname.lastname@example.org. Volunteer forms are also available online. Detailed descriptions of the positions are below:
President - Responsibilities: Lead monthly meetings, serve as primary contact for the principal; work with executive board and school administration to create meeting agendas; act as a representative of the organizations to the community; coordinate the work of the committees to ensure that the purpose of the organization is served.
Vice-President - Responsibilities: Assist the president, carry out the president’s responsibilities when he/she is absent.
Treasurer - Responsibilities: Keep accurate records of the receipts and expenditures, receive and pay out all funds in accordance with the approval of the executive board, present financial statements at meetings and as requested by the executive board, prepare and present a full report at the end of each year.
Secretary - Responsibilities: Work with president and executive board to create monthly agenda, record meeting minutes, coordinate communication and notices and meetings to parents and teachers, keep a list of meeting attendees, keep records for the organization, keep copies of the minutes, agendas, bylaws, and any other necessary documents and supplies.
Grade Level Representatives - Responsibilities: Attend PTO Board and General Meetings; develop the budget; help shape the direction of the organization; facilitate communication between the organization and the parents and teachers in each grade level. Two representatives per grade level are needed.
Teacher Representatives- Responsibilities: Attend PTO Board Meetings; develop the budget; help shape the direction of the organization; facilitate communication between the organization and teachers.
If you would like to help in other ways, volunteers are also needed for a variety of school efforts including:
Fundraising - Responsibilities: Recruit volunteers to lead various fundraising efforts, and assist in planning as needed. Coordinate when fundraising efforts occur to avoid overlap.
Auditing Committee - Responsibilities: Annual review of the treasurer’s end of year financial statement.
Hispanic Community Liaison - Responsibilities: Reach out to families whose primary language is Spanish to help the organization understand their needs, and promote their involvement in the organization and in school events. Help provide or recruit volunteers to aid in translation during meetings and translation of the organization’s print/online materials.
Teacher/Staff Appreciation - Responsibilities: Organize two annual teacher/staff luncheons during parent/conference days. Coordinate volunteers to assist with Teacher Appreciation Week and any other appreciation efforts.
School & Community Engagement - Responsibilities: Organize refreshments for Boo Hoo Breakfast for Kindergarten parents on the first day of school; represent the school at welcome/sign-in tables during school events/open houses - Curriculum Game Night, Art Fair, Black History Month Program; assist in student recruitment efforts by attending school fairs, networking, and social media
Grounds - Responsibilities: Coordinate efforts to clean up and enhance the school building grounds; planting trees & flowers and other projects as needed.
Book Fair - Responsibilities: Organize two annual book fairs; recruit volunteers to help with set-up, and to work during the week to help students visiting the fair; receive all incoming funds; communicate with Scholastic to reserve materials and submit funds; communicate with teachers to set up dates for classes to visit the fair; distribute information to students and families to promote the fair.
Room Parents - Responsibilities: Help recruit parents to assist with classroom/teacher needs; plan seasonal room parties; chaperone field trips
Fall Carnival - Responsibilities: Plan, promote, and recruit volunteers to carry out the Fall Carnival. Carnival typically has a theme and includes decorations, games, prizes, refreshments, and inflatables.