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Monday, April 11, 2016

Elections will be held at our next PTO Meeting - April 21 at 6pm

Our next PTO meeting is coming up on Thursday, April 21 from 6:00-7:30pm. Childcare and translation will be provided. Elections will be held for next year’s PTO Officers. We are currently accepting nominations for President, Vice-President, Secretary and Treasurer. Volunteers are also needed for Grade Level Representatives that make up the PTO Executive Board. Two representatives are needed per grade. Sign up on the bulletin board at school, or you can email mamagooden@gmail.com.

If you would like to help in other ways, additional volunteer leaders are needed for a variety positions: Hispanic Community Liaison, Fall Carnival, Hospitality, Teacher Appreciation, Grounds, Fundraising, Book Fair, Student Recruitment, and Auditing.

If you have questions, contact co-chairs Lindsey Baker or Nichole Kane at flakcmo+PTOchair@gmail.com.

Volunteer descriptions:

Grade Level Representatives - Responsibilities: Work with president and executive board to create monthly agenda, record meeting minutes, coordinate communication and notices and meetings to parents and teachers, keep a list of meeting attendees, keep records for the organization, keep copies of the minutes, agendas, bylaws, and any other necessary documents and supplies.

President - Responsibilities: Lead monthly meetings, serve as primary contact for the principal; work with executive board and school administration to create meeting agendas; act as a representative of the organizations to the community; coordinate the work of the committees to ensure that the purpose of the organization is served.

Vice-President - Responsibilities: Assist the president, carry out the president’s responsibilities when he/she is absent.

Treasurer - Responsibilities: Keep accurate records of the receipts and expenditures, receive and pay out all funds in accordance with the approval of the executive board, present financial statements at meetings and as requested by the executive board, prepare and present a full report at the end of each year.

Secretary - Responsibilities: Work with president and executive board to create monthly agenda, record meeting minutes, coordinate communication and notices and meetings to parents and teachers, keep a list of meeting attendees, keep records for the organization, keep copies of the minutes, agendas, bylaws, and any other necessary documents and supplies.

Fundraising Coordinator - Responsibilities: Recruit volunteers to lead various fundraising efforts including the Fall Carnival, Square 1 Art, Box Tops, Book Fair. Assist in planning as needed. Coordinate when fundraising efforts occur to avoid overlap.

Auditing Committee - Responsibilities: Annual review of the treasurer’s end of year financial statement.

Hispanic Community Liaison - Responsibilities: Reach out to families whose primary language is Spanish to help the organization understand their needs, and promote their involvement in the organization and in school events. Help provide or recruit volunteers to aid in translation during meetings and translation of the organization’s print/online materials.

Teacher/Staff Appreciation Committee - Responsibilities: Organize teacher/staff luncheons during parent/conference days. Coordinate volunteers to assist with Teacher Appreciation Week and any other appreciation efforts.

Hospitality Committee - Responsibilities: Organize refreshments for Boo Hoo Breakfast for Kindergarten parents on the first day of school; represent the school at welcome/sign-in tables during school events/open houses - Literacy, Math and Art nights, African American History Program, Chinese New Year Program.

Grounds Committee - Responsibilities: Coordinate efforts to clean up and enhance the school building grounds; planting trees & flowers and other projects as needed.

Book Fair Coordinator )s) - Responsibilities: Organize week-long book fair; recruit volunteers to help with set-up, and to work during the week to help students visiting the fair; receive all incoming funds; communicate with Scholastic to reserve materials and submit funds; communicate with teachers to set up dates for classes to visit the fair; distribute information to students and families to promote the fair.

Recruitment Committee - Responsibilities: Work with school administration to increase student recruitment efforts; attend community events to promote FLA; use social media and community contacts to increase community awareness of our school.

Fall Carnival Committee - Responsibilities: Plan, promote, and recruit volunteers to carry out the Fall Carnival, the PTO’s biggest annual fundraiser. Carnival typically has a theme and includes decorations, games, prizes, refreshments, and inflatables.